Notes

Main page

Types of Notes

Five types of notes are distinguished in the bibliographical description.

1. General note: the purpose of the general note (code 'alg') is to offer further explanation or clarification of specific elements in the bibliographical description.
2. 'With' notes: works that are, according to their contents or typographical and formal characteristics, presented separately (for example explicitly mentioned on the title page or with a separate title page within a bibliographical unit) but nevertheless are part of a larger bibliographical unit, are recorded in a note op the type 'with' (code 'wi').
3. Bibliographical references: such references are recorded in a note of the type 'bibliographical reference' (code 'br').
4. Price quotations: the 'price' note states the price that is mentioned in the publication itself
5. Sheet count: contains the total number of sheets used for this publication

There is a further special type of note: the cataloguing remark. This is an internal note that is not visible for a normal user, but is supposed to help the cataloguer in their job. The cataloguing remark is never recorded in a normal note-field.

The editorial language of these notes (with the potential exception of the cataloguing remarks), is English. Notes never end with a full stop.

General Notes

The general note (code 'alg') may contain additional information or clarification of a specific part of the bibliographical description. Here are some specific examples.

Title

No title page; incipit f. A1 recto: 'Het kleyn ghetydeken'
Title on the engraved title page (f. A2 recto): 'Lvst-hof der carmeliten'

Title and imprint derived from printed covers

Author
Mystification; the real author is [...]

Imprint
Possibly printed by [...]

Date
Date from approbation (f. *7 verso)

Collation

Different states. Some copies without gathering * (Privilege)

Different states. Some copies with different type in gathering E

Corrections by the printer
1675 corrected from 1765 by pasting over

Distinction between different impressions or states

Some copies with portrait of the author on f. +2 recto, instead of list of 'Hooft-schepenen vanden Lande van VVaes'
Dedicated by Thielmans to I.A.C., 14 August 1628

Dedicated by Thielmans to Ioanna de Brvyn, 20 May 1628

Presence of printed covers
Printed covers

Special case

In the case of single-sheet prints, indicating where the information was derived from seems to be superfluous. Given the limited scope of the document, the STCV user should not have any problems tracking down the correct location. For single-sheet items only printed on one side, a specific note is given containing the dimensions of the type page. These data may be valuable in identifying different editions of a specific text. The note has the following fixed form:

Single-page print; type area A x B mm

in which A is the vertical distance between the top and bottom most point of the type page (the height), expressed in millimetres, and B the horizontal distance in mm between the most left and most right point of the type page (the width). The STCV cataloguer measures both distances as precisely as possible.

Notes of the Type 'With'

Bibliographic Units

In general, three types of bibliographical units are distinguished:

1. Bibliographically independent publications (monographs)
2. Bibliographically semi-independent parts
3. Bibliographically dependent parts

Bibliographically independent publications

Bibliographically independent publications generally contain just one work.

Bibliographically semi-independent publications

In bibliographically semi-independent publications, two or more works are more or less conjoined. In this category we find the incorporates-structure or the container-structure. The parts are separately signed, separately paginated or foliated and have a separate title page, but they are (usually) announced in the first part. The connection of the parts is derived from this announcement, which may take different forms.

Bibliographically dependent parts

Bibliographically dependent parts occur when other works are added to one work, without the indication of a separate printing for the other works. The continuous pagination and signatures point to the secondary character of the added texts. Such works may be announced on the title page and are sometimes preceded in the publication by a separate title page. If the texts are sufficiently relevant to be mentioned, this can be recorded in a note of the type 'with' (used code: 'wi').

Description

Source

If possible, the information for these 'with' notes is derived from the title page of the dependent part. If no such page exists, the most complete source of information is chosen: either the information on the title page of the whole work referencing this part, or the information at the beginning of the part's text.

Guidelines

• The usual rules are followed for the transcription of the title and author(s).
• If the reference term for the author needs further identification, this may be added between square brackets.
• Further information about secondary authors is not necessarily recorded. If it is sufficiently relevant, this information follows the title, preceded by an editorial statement in English.
• The indication of the place of the part in the whole work is always added between round brackets (parentheses) at the end of the note.

Examples

Note of the type 'with': Petrus Dierkens, Tractaet vande vernietingh, ende verloogheningh sijns selfs (f. F8 recto - I12 recto)

Note of the type 'with': Raymundus Lumbier [= Ramón Lumbier O.Carm.], Het leven van [...] suster Seraphina, Andrea Bonastre, translated by Jacobus a Passione Domini [O.Carm.] (f. E3 recto - H1 verso)

Example (fictitious): dependent part in a multi-volume work
Note of the type 'with': P. Abraham, Het belegh op den christelijcken botherham (3# f. P8 recto - V12 recto)

• If the imprint on the title page of a dependent part contains diverging information, this is mentioned in a general note.

Example
General note: Title page 3# f. P8 recto: 1601

Bibliographical References

References to existing bibliographies or other secondary literature are, whenever possible, recorded in a note of the type 'bibliographical reference'. The intent is not to be exhaustive. If the information in the bibliographical description is derived from external sources, these need to be explicitly mentioned. If no reference is found in obvious bibliographies, this is not mentioned in a note of this type. It can, however, be recorded in a cataloguing remarks, so that this information is retained for STCV cataloguers.

Secondary literature

Publication

• A list of frequently used bibliographical references in coded form was created in Brocade for use in STCV. These codes simplify the input and ensure consistency. In the presentation for the user, the codes are automatically converted into the abbreviated 'standard citation' form. Further additions to this list can, if necessary and useful, be added to this list. However, the intent is not to make a code for each possible reference.
• For single or infrequent references, the cataloguer needs to create an abbreviated reference according to the rules of the Library of Congress's 'Standard Citation Forms'.

Numbering

• The reference to the publication (in coded form or not) is followed by a space, details about the volume, page, column, number, and so on.
  • Preference is given to the most logical number that refers as unambiguously as possible to the specific reference. For example, in a multi-volume work with a continuously numbered bibliography, giving the number is sufficient.
  • The indications for volume, page, column and number are generally only indicated by a number, so without abbreviations such as 'v.' or 'vol.', 'p.', 'col.', 'nr.'.
  • The volume indication is always in Roman numerals (capital letters), regardless of the volume indication in the work itself. Page, column or number is generally indicated by an Arabic numeral, unless the use in the work itself is different.
  • If multiple elements in Arabic numerals need to be supplied (for example page and number, or column and number), then the last element receives an abbreviation (usually 'nr.').
  • If the number is a combination of letters and numbers, this is transcribed exactly as is (for example, letter and number separated by a space, a hyphen or a full stop).

Examples

The number suffices, since the numbering continues across the volumes:
Bibliographical reference: [[gent]] 956
Result on the screen: Vanderhaeghen, F. Bib. gantoise 956

The numbering starts again for each author, hence the indication of both the volume, the column and the number:
Bibliographical reference: [[backer]] VII, 1316-1317, nr. 24
Result on the screen: Backer-Sommervogel [S.J.] VII, 1316-1317, nr. 24

Number of the subdivisions, not the pagination:
Bibliographical reference: [[delecourt]] 255
Result on the screen: Delecourt, J.V. Anonymes et pseudonymes, 255

The numbering in the Bibliotheca Belgica is not always logical and continuous, hence the choice to refer both to the volume and page as to the coded number:
Bibliographical reference: [[bb]] V, 783, S 303

Result on the screen: Bib. Belgica (1964-1970 éd.) V, 783, S 303

Price quotations

When a book mentions a price at which it is offered for sale, we do two things:

1. Add the keyword 'price quotation' (t250)
2. Create a price-note mentioning the exact price as quoted in the publication and the place where it was found. The usual transcription rules apply.

Example

Note of the type 'price': eenen stuyver (f. A2 recto)

The 'price-note' is systematically added from October 2015 onwards.

Sheet count

Since October 2015, we systematically add the sheet count to a bibliographical description. This is the total number of sheets used to print a publication. This number is added in a note of the type 'sheet'.

Example
448 pages in 16° format = 14 sheets of paper
Note of the type 'sheet': 14

314 pages in 12° format = 13.083 sheets of paper

Note of the type 'sheet': 13.083

We always use a full-stop and never a comma, e.g. '10.5' and not '10,5'.

In the case of multi-volume works, we note the sheet count for the total work.

Example
1# 132.50
2# 147.50
3# 147
4# 144.50

Note of the type 'sheet': 571.5

Input in Brocade